Content Document Management Software

13+ Years of Experience of Enterprise Content Management Systems

~~~ DEVELOPERS STARTING @ £17 / HOUR ~~~

Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.

Document management

Sinhasoft Web Technologies Pvt Ltd is an Enterprise Content Management Software, often referred to as Document Management Systems (DMS). There's a lot of literature about document management terms like : DMS, EDRMS or CMS usually more influenced by marketing rules rather than objective reasons.

A Document Management Software is a computer program used to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.

Sinhasoft Web Technologies Pvt Ltd is a management solution that allows businesses to control the production, storage, management and distribution of electronic documents, yielding greater effectiveness and the ability to reuse information and to control the flow of the documents.

Sinhasoft Web Technologies Pvt Ltd is a document management software that integrates all essential document management, collaboration and an advanced search functionality into one easy to use solution. The system also includes administration tools to define the roles of various users, access control, user quota, level of document security, detailed logs of activity and automation setup.

Sinhasoft Web Technologies Pvt Ltd document management software builds a highly valuable repository of corporate information assets to facilitate knowledge creation and improve business decision making, boosting workgroups and enterprise productivity through shared practices, greater, better customer relations, faster sales cycles, improved product time-to-market, and better-informed decision making.

Document management
Key Features of Document Management Software

Key features of Document Management Software include:

  • Check-in/Check-out and locking processes to coordinate the simultaneous editing of documents from multiple users.
  • Version control so different versions can be easily distinguished and ensure that the most recent version is being edited. This feature is also useful for internal and external auditing purposes.
  • Audit trails to permit the reconstruction of the various document editors during the lifecycle of the document.

Enterprise Content Management (ECM)

Whereas DMS is merely a software, Enterprise Content Management is a set of strategies combined with high-powered enterprise management software. Content management entails the systematic collection, logical organization, accessibility, and delivery of content and documents to a designated audience.

Though Enterprise Content Management (ECM) can handle file types associated with document management, ECM typically focuses on the management of unstructured electronic file formats such as email, graphics, images, web page content, video, multi-media files, and other tangible assets. Essentially, it is a super-sized, high power DMS.

ECM can be thought of as an automated system with dynamic strategies, methods, and tools that have the ability to deliver information and content to defined audiences. It is for this reason that ECM technology is widely employed for use in managing website content.

Enterprise Content Management (ECM)
Key Features of Enterprise Content Management

Some of the key features of Enterprise Content Management include:

  • The ability to manage social content
  • The ability to manage video rich media assets
  • Configures high volumes of unstructured content
  • High-octane security and compliance features
  • Information analytics and insight

FEATURES

VIRTUAL CONTENT REPOSITORY

Scalable, unified repository

Orchestrate multiple content repositories across your enterprise to leverage content and deliver context-based content searches and views.

CONFIGURATION

Customizable UI and functionalities

Customize search configurations to meet your business needs, based on the assigned user rights. Further, configure report creation and generation as per your business use case.

INTEGRATION

Extensive integration capabilities

Make a one-time investment and leverage OmniDocs across multiple business departments with it's out-of-the box application adaptors and support for various Industry Standards.

ADVANCED SEARCH

Comprehensive search capabilities

Access the right content at the right time with enterprise search capabilities including federation across multiple repositories, metadata search based on indexes & taxonomy, full text search and faceted navigation of search result.

ARCHIVAL & RETRIEVAL

Rule-based content archival and retrieval

Archive multiple content assets from SharePoint workgroup repositories and from other workgroups & business systems. Effectively manage records with retention, storage and retrieval policies. Further, assign rights for secure search and retrieval.

WORKFLOW

In-built workflow capabilities

Ensure faster and accurate processing of documents right from origination to delivery with document-centric workflows such as Maker-Checker, Approval/ Rejection and others.

DIGITAL ASSET MANAGEMENT

Rich media and website content management

Store, organize, find, retrieve and share digital assets such as images, audios and videos. These assets are dynamically tagged and archived in the repository to provide easy information access to internal/ external users.

ECM ON MOBILE

On-the-go access to content

View, search, download, upload, email and delete documents through your mobile. Our platform intelligently optimizes audio/video content as per your mobile device, enhancing the overall user experience